Executive Board Roles and Responsibilities

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Executive Officers
Executive Officers of FCA Victoria (voting members) are:

Past-President

• Provides historical information and transitional support for the current or incoming Board
• Attends Board meetings, on request

President

• Is an ad-hoc member of any committee
• Prepares and distributes the agenda for Board meetings
• Chairs the Board meetings
• Coordinates responsibilities of Board members as required
• Delegate tasks as necessary
• Other duties as required
• Attends all Board meetings, September to May
• Learn more about this role

Vice-President

• Chairs meetings in the president’s absence
• Transitions to the position of President
• Oversees communications and correspondence to members 
• Attends all Board meetings, September to May
• Maintains the membership database 
• Learn more about this role.

Secretary of the Board

• Records minutes of all Board meetings and maintains the Minute Book for future reference.
• Distributes minutes to all Board members prior to the next meeting.
• Redirects or responds to correspondence from members and public as required.
• Attends all Board meetings, September to May
• Learn more about this role.

Treasurer

• Maintains the financial records of the FCA Victoria, including bank balances and preparing income/expense reports for each Board meeting or at the request of the President or committee chairs
• Pays all approved expenses and deposits all income from any source
• Oversees the bank accounts at RBC and the PayPal 
• Records membership fees and changes to FCA Status in coordination with Vancouver FCA. 
• Attends all Board meetings, September to May
• Learn more about this role.
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Committee Chairs

Additional Chairs of Victoria FCA  (voting members) are:

Workshops Coordinator 

• Hire instructors (with Board approval)
• Rent facility
• Refreshments
• Handle Registrations in coordination with Treasurer
• Reports to the Board and attends all Board meetings, September to May
• Learn more about this role.

Exhibition Coordinator (with direction from the Board re: budget/event planning)

• Rent facility
• Organize Openings 
• Organize jury process (jurors, record selections, communicate qualifying results to FCA Vancouver as necessary). 
• Organize intake, hanging and take-down of show/pick-up of works
• Coordinate with Publicity Chair re: advertising and promo
• Arrange poster layout/printing
• Reports to the Board and attends all Board meetings, September to May
• Learn more about this role

Monthly Meetings Coordinator 

• Finds and books artists for monthly general meetings
• Coordinates artist demonstrations and/or presentations
• Prepares content for emails to members about monthly activities
• Reports to the board (not required to attend all board meetings)
• Learn more about this role​

Communications Chair 

• Researches print and web advertising opportunities for FCA Exhibitions, workshops and other events
• Reports to the Board and attends board meetings as necessary
• Learn more about this role

Committee Members

Grapevine Editor

• Compiles information and images for The Grapevine Newsletter 
• Reports to the Board and is invited to attend board meetings as necessary
• ​​Learn more about this role

Social Media Content Creator

• Monitors FCA Victoria Chapter social media channels (Facebook, Instagram)
• Develops a social strategy that fosters community and facilitates conversations around FCA Victoria Chapter
• Develops and posts content that promotes community and public awareness around events, activities and member achievements
• Reports to the Board and attends board meetings as necessary
• Learn more about this role.
  
  

Art Avenue Liaison (This position is open) 

• Acting contact between Victoria Chapter and Art Avenue Magazine editor
• Submits selected news articles from Victoria Chapter to Art Avenue Magazine
• Reports to the Board  as necessary
• ​Learn more about this role.
  
  

Website Manager

• Manages presentation of chapter information on www.victoriafca.ca
• Strategizes and edits Victoria FCA website information architecture, categories and content
• Reports to the Board and attends regular Executive Board meetings
• Learn more about this role.

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Graphic Design

• ​Preparation of graphics for exhibition posters, printed materials and social media channels
• Prepares and submits files for print and web advertising
• Works in collaboration with the Exhibition Coordinator, Exhibitions Publicist and Executive Board
•  Is invited to attend meetings as necessary

Framing Standards and Hanging Committee​ (Non-voting members)

• ​Members and duties
• Reports to the Exhibition Coordinator