Executive Board Roles and Responsibilities
Executive Officers
Executive Officers of FCA Victoria (voting members) are:
Past-President
President
Vice-President (This position is OPEN)
Secretary of the Board
Treasurer
Executive Officers of FCA Victoria (voting members) are:
Past-President
- Provides historical information and transitional support for the incoming Board
President
- Is an ad-hoc member of any committee
- Prepares and distributes the agenda for Board meetings
- Chairs the Board meetings
- Coordinates responsibilities of Board Members as required
- Delegate tasks as necessary
- Other duties as required
- Learn more about this role
Vice-President (This position is OPEN)
- Chairs meetings in the president’s absence
- Transitions to the position of President
Secretary of the Board
- Records minutes of all Board meetings and maintains the Minute Book for future reference.
- Distributes minutes to all Board members prior to the next meeting.
- Responds to correspondence as required.
- Learn more about this role.
Treasurer
- Maintains the financial records of the FCA Victoria, including bank balances and preparing income/expense reports for each Board meeting or at the request of the President or committee chairs
- Pays all approved expenses and deposits all income from any source
- Oversees the 2 bank accounts at RBC and the PayPal Account
- Maintains the membership database, recording membership fees and changes to FCA Status in coordination with Vancouver FCA.
- Learn more about this role.
Directors
Additional Directors of FCA Victoria (voting members) are:
Workshops Coordinator
Exhibition Convenor (with direction from the Board re: budget/event planning)
Exhibitions Publicist
Monthly Meetings Coordinator (This position is OPEN)
Website Manager
Graphic Designer
Social Media Content Creator (This position is OPEN)
Grapevine Editor
Art Avenue Liaison
Framing Standards and Hanging Committee
Workshops Coordinator
- Rent facility
- Refreshments
- Hire instructors (with Board approval)
- Handle Registrations in coordination with Treasurer
- Learn more about this role.
Exhibition Convenor (with direction from the Board re: budget/event planning)
- Rent facility
- Organize Openings
- Organize jury process (jurors, record selections, communicate qualifying results to FCA Vancouver as necessary).
- Organize intake, hanging and take-down of show/pick-up of works
- Coordinate with Publicity Chair re: advertising and promo
- Arrange poster layout/printing
- Learn more about this role
Exhibitions Publicist
- Researches print and web advertising opportunities for FCA Exhibitions
- Prepares and submits files for print and web advertising
- Learn more about this role
Monthly Meetings Coordinator (This position is OPEN)
- Arrange activities, artist demonstrations, and refreshments
- Send reminder emails to members about monthly activities
- Learn more about this role
Website Manager
- Manages presentation of chapter information on www.victoriafca.ca
- Strategizes and edits FCA Victoria website information architecture, categories and content in a timely manner
- Monitors info@victoriafca.com mailbox and redirects correspondence
- Attends regular Executive Board meetings
- Learn more about this role.
Graphic Designer
- Preparation of graphics for exhibition posters, printed materials and social media channels
- Learn more about this role
Social Media Content Creator (This position is OPEN)
- Monitors and posts to FCA Victoria Chapter social media channels (Facebook, Instagram)
- Develops a social strategy for that create, fosters communities and facilitates conversations around FCA Victoria Chapter
- Promotes community awareness around events, activities and member achievements
- Learn more about this role.
Grapevine Editor
- Compiles information and images for The Grapevine Newsletter
- Learn more about this role
Art Avenue Liaison
- Acting contact between Victoria Chapter and Art Avenue Magazine editor
- Submits selected news articles from Victoria Chapter to Art Avenue Magazine
- Learn more about this role.
Framing Standards and Hanging Committee