Executive Board Roles and Responsibilities

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Executive Officers
Executive Officers of FCA Victoria (voting members) are:

Past-President

• Provides historical information and transitional support for the incoming Board

President

• Is an ad-hoc member of any committee
• Prepares and distributes the agenda for Board meetings
• Chairs the Board meetings
• Coordinates responsibilities of Board Members as required
• Delegate tasks as necessary
• Other duties as required
• Learn more about this role

Vice-President (This position is OPEN)

• Chairs meetings in the president’s absence
• Transitions to the position of President

Secretary of the Board

• Records minutes of all Board meetings and maintains the Minute Book for future reference.
• Distributes minutes to all Board members prior to the next meeting.
• Responds to correspondence as required.
• Learn more about this role.

Treasurer

• Maintains the financial records of the FCA Victoria, including bank balances and preparing income/expense reports for each Board meeting or at the request of the President or committee chairs
• Pays all approved expenses and deposits all income from any source
• Oversees the 2 bank accounts at RBC and the PayPal Account
• Maintains the membership database, recording membership fees and changes to FCA Status in coordination with Vancouver FCA. 
• Learn more about this role.​

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Directors

Additional Directors of FCA Victoria (voting members) are:

Workshops Coordinator 

• Rent facility
• Refreshments
• Hire instructors (with Board approval)
• Handle Registrations in coordination with Treasurer
• Learn more about this role.

Exhibition Convenor (with direction from the Board re: budget/event planning)

• Rent facility
• Organize Openings 
• Organize jury process (jurors, record selections, communicate qualifying results to FCA Vancouver as necessary). 
• Organize intake, hanging and take-down of show/pick-up of works
• Coordinate with Publicity Chair re: advertising and promo
• Arrange poster layout/printing
• Learn more about this role

Exhibitions Publicist

• Researches print and web advertising opportunities for FCA Exhibitions
• Prepares and submits files for print and web advertising
• Learn more about this role

Monthly Meetings Coordinator (This position is OPEN)

• Arrange activities, artist demonstrations, and refreshments
• Send reminder emails to members about monthly activities
• Learn more about this role​

Website Manager

• Manages presentation of chapter information on www.victoriafca.ca
• Strategizes and edits FCA Victoria website information architecture, categories and content in a timely manner
• Monitors info@victoriafca.com mailbox and redirects correspondence
• Attends regular Executive Board meetings
• Learn more about this role.

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Graphic Designer 

• ​Preparation of graphics for exhibition posters, printed materials and social media channels
• Learn more about this role

Social Media Content Creator (This position is OPEN)

• Monitors and posts to FCA Victoria Chapter social media channels (Facebook, Instagram)
• Develops a social strategy for that create, fosters communities and facilitates conversations around FCA Victoria Chapter
• Promotes community awareness around events, activities and member achievements
• Learn more about this role.

Grapevine Editor

• Compiles information and images for The Grapevine Newsletter 
• ​​Learn more about this role

Art Avenue Liaison 

• Acting contact between Victoria Chapter and Art Avenue Magazine editor
• Submits selected news articles from Victoria Chapter to Art Avenue Magazine
• ​Learn more about this role.

Framing Standards and Hanging Committee​

• ​Members and duties